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March ’08 ADCA Workyoke Summary

 Information - Member Handbook

Chuck Daggett has two huge boxes full of Members Handbooks and one full of 2006 Herd Books.  He will send out Handbooks to new members and others upon request.

Information – Beef Promo Data Project (continued)

Data is still being solicited by Director, Robert Seddon, for this project.

Information- Purity of Imported Dexter Cattle Response Statement

Due to information circulation on some Dexter chat boards and posted on certain websites concerning the purity of imported cattle registered in the ADCA., the Board of Directors (with input from the Pedigree and Genetics Committee) has issued the following statement:

“All Animals in the ADCA registry were entered in accordance with the regulations, procedures, and information that existed at the time of entry.”

Information – Attorney for By-Laws and Rules and Regulations

Progress information has been sent to the committee.  This topic will remain active and will not fall to the wayside.  There are, as probably can be imagined, a number of issues, some very easy to resolve some  requiring more input and thought, but the committee is working on it and will continue to post updates.

Information – NAIS Discussion

There is nothing new about the NAIS program to report, however, concerns are being raised about COOL (Country of Origin Labeling) which has the potential of drastically changing or eliminating the current NAIS program.

Information - 2008 AGM Up-Date

Mary Young (chairman) has posted links where AGM registration packets and information can be downloaded:   the ADCA site as well as the Region 7 site:http://www.region7adca.com/2008adcagam.htm.

Changes as well as additions and corrections can also be found on these sites.

Information –Random Parentage Testing to Guard the Registry

A mail out asking for input prior to the AGM was sent to the membership to outline the need for random parentage testing and the proposed procedure.  All directors were requested to keep the BOD informed on the Work Yoke regarding opinions and calls they get in order to help in prepare a presentation for the AGM in Texas.

Information – Awards Committee

As the BOD has the final responsibility for their decisions, a resolution was passed in 2006 that all committees must be chaired (or) co-chaired by a member of the Board of Directors.  The VP will inform committee members with no director that there will be a director appointed as chair (or) co-chair of the committee.  A committee has the right and responsibility to research, recommend and report to the BOD its findings and then submit any requests for changes -or nominations in Award situations- to the full board for review and approval.   (This doesn’t mean the committee members aren't doing a good job, but is in line with the ADCA rules as they stand now.)

It was suggested that all awards (BOD recognition, Talisman, Chris Odom, etc.) be consolidated into one committee with one director as chair (or) co-chair.  Since the Talisman and Chris Odom Awards were put in place to honor these individuals and their commitment to the Dexter breed, it was suggested that the Hayes Family & Mickey Bush be contacted to include them for their input and involvement in recipient selection.

Information – Dexter Chat Sites

There was discussion regarding information on un-moderated sites and, in some instances, of the personal bashing which occurs on them.  It was pointed out that even though the participants are sometimes offensive - in certain areas - points have been broached to which the ADCA has responded

Information – Classification Score Card Request

It was the consensus of the BOD to honor The Brown Swiss Cattle Association request for permission to use the ADCA classification score card when classifying all Dexters regardless of which registry (ADCA/PDCA) they are in. (A copy can be found on the ADCA website.  Go to the home page, and scroll down to the bottom - section on the Classification System.  A copy of the score sheet can be found there.)

Information – Procedure for Requesting ADCA Funds

The following procedure is intended when budgeted areas of expense are approved but the specific expenditure for whom or what is not known (ex:  Fairs, other non-routine activity expenditures).  This request procedure would not be needed for routine activity like paying bulletin printing costs, AGM committee requests to put on the AGM, etc.

The information the Treasurer will need on the request are:

• Requested by whom & date of request
• Who to make the check out to & address to mail to
• Amount of funds requested
• When are funds needed
• What is the nature of the expenditure for proper account coding.
• The invoice if you are requesting funds to pay an invoice.  

Information – April  Planning Calendar

• SUMMER BULLETIN

-          April 1^st – Deadline for Director & Officer messages

-          AGM Schedule

-          Talisman Award & Chris Odom Youth Award Nominees resumes

-          Notice for member nominations of ADCA officers (President, Vice-President, Secretary, Treasurer)

-          Notice of member nominations for annual elections of Regional Directors

-          Up-dated committee chair/co-chairpersons and members for the current year

MOTION TO CORRECT PUBLISHED TATTOO INFORMATION 3/25/08

A motion was made and seconded to allow Anne Feltus to send a postcard to the entire membership with the CORRECT tattoo information IMMEDIATELY. 

Vote passed unanimously with 12 directors voting.